Effective Date: Wednesday, 1 July 2026
Introduction
The Cambridge Caribbean Cricket Academy (“the Club”, “we”, “our”, or “us”) is committed to protecting your privacy and handling your personal information responsibly.
We are committed to complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and our safeguarding responsibilities as a youth cricket club.
This Privacy Policy explains what personal information we collect, why we collect it, how we use it, and your rights.
Who We Are
Club Name: Cambridge Caribbean Cricket Academy
Email: info@acrgcambridge.org
If you have any questions about this Privacy Policy or how we process your personal information, please contact us using the details above.
What Information We Collect
Adult Members, Volunteers and Parents/Guardians
We may collect:
- Name
- Postal address
- Email address
- Telephone number
- Emergency contact details
- Membership information
- Payment records (where applicable)
- Volunteer information
- Coaching or officiating qualifications
- DBS status (where required)
Junior Members
For members under the age of 18 we may collect:
- Name
- Date of birth
- Gender
- Parent or guardian contact details
- Emergency contact details
- Team or age group
- Attendance records
- Photography consent provided by a parent or guardian
We only collect information that is necessary to administer cricket activities safely and effectively.
Why We Collect Your Information
We use your information to:
- Process membership applications
- Maintain membership records
- Register players with the England and Wales Cricket Board (ECB) or other cricket organisations where required
- Organise teams, coaching sessions, matches and events
- Communicate with members and parents
- Manage volunteers
- Meet safeguarding and welfare responsibilities
- Respond to enquiries
- Process subscriptions or other payments where applicable
- Comply with legal obligations
We do not sell your personal information.
Membership Registration
Membership applications are submitted through our website using FormLayer.
The information you provide is used to:
- Create and maintain membership records
- Allocate players to the appropriate age group or team
- Contact members and parents regarding cricket activities
- Maintain emergency contact information
- Record parental consent regarding photography
- Register members with the ECB where appropriate
- Meet our safeguarding obligations
Where membership relates to a child under the age of 18, the application must be completed by a parent or legal guardian.
Photography and Video
The Club may take photographs or videos during coaching sessions, matches and club events for purposes including:
- Our website
- Social media
- Club newsletters
- Promotional material
- Celebrating club achievements
Where photographs identify junior members, we will only use them in accordance with the photography consent provided by a parent or legal guardian.
Parents or guardians may withdraw or change their photography consent at any time by contacting the Club.
Website Forms
Our website uses FormLayer to provide contact and membership registration forms.
When you submit a form, we may collect:
- Name
- Address
- Email address
- Telephone number
- Date of birth (for junior members)
- Parent or guardian details
- Emergency contact information
- Photography consent
- Cricket experience and playing preferences
- Any other information you choose to provide
We use this information only for the purposes described in this Privacy Policy.
Form submissions are stored securely within our WordPress website and are accessible only to authorised Club officials.
Events
Our website uses The Events Calendar plugin to publish fixtures, training sessions, tournaments, social events and other Club activities.
Visitors may browse event information without providing personal information.
Where an event requires registration or an enquiry, any information you provide will only be used to administer that event and communicate with attendees.
Website Information
When you visit our website, certain technical information may be collected automatically, including:
- IP address
- Browser type
- Device information
- Pages visited
- Date and time of your visit
This information is used to maintain website security and improve the website.
Cookies
Our WordPress website uses cookies that are necessary for its operation and may also use cookies to improve functionality.
Cookies may be created by:
- WordPress
- FormLayer
- The Events Calendar
- Security software
- Website analytics services (if enabled)
Cookies help to:
- Keep the website secure
- Process online forms
- Remember user preferences
- Improve website performance
You can control or disable cookies through your browser settings. Some parts of the website may not function correctly if cookies are disabled.
Website Hosting
Our website is hosted in the United Kingdom by Krystal Hosting.
As part of providing hosting services, Krystal Hosting may process personal information on our behalf, including information submitted through our website forms and technical information generated when you visit the website.
We have selected a UK-based hosting provider to help ensure personal information is stored and processed in accordance with UK data protection legislation.
Lawful Basis for Processing
We process personal information under one or more of the following lawful bases under UK GDPR:
- Performance of a contract (club membership)
- Compliance with legal obligations
- Legitimate interests in operating and administering the Club
- Consent, where required (including photography of junior members)
Sharing Your Information
We may share personal information with:
- England and Wales Cricket Board (ECB)
- County Cricket Board
- League or competition organisers
- Safeguarding authorities where legally required
- Emergency services where necessary
We only share the minimum information necessary.
We never sell or rent your personal information.
Data Processors and Service Providers
To operate our website and administer the Club, we use trusted third-party service providers who process personal information on our behalf.
These currently include:
- Krystal Hosting – UK website hosting and server infrastructure.
- FormLayer – Online contact and membership registration forms. Form submissions are stored within our WordPress website database.
- The Events Calendar – Management and display of Club events.
Where spam protection is enabled (for example hCaptcha, Cloudflare Turnstile or Google reCAPTCHA), limited technical information may be processed by those services solely to protect the website against automated abuse.
Children’s Privacy
Protecting children’s privacy is particularly important to us.
Parents or legal guardians provide membership information and consent on behalf of junior members where required.
We only collect information necessary to:
- Administer membership
- Organise coaching and matches
- Contact parents and guardians
- Maintain emergency contact information
- Meet safeguarding responsibilities
How Long We Keep Your Information
We retain personal information only for as long as it is necessary to administer the Club, comply with legal obligations and fulfil safeguarding responsibilities.
When information is no longer required, it will be securely deleted or destroyed.
Keeping Your Information Secure
We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.
Personal information submitted through our website is transmitted using encrypted (HTTPS) connections.
Access to membership information is restricted to authorised Club officials who require it to perform their responsibilities.
Although we take reasonable steps to protect your information, no website or electronic storage system can be guaranteed to be completely secure.
Your Rights
Under UK data protection law, you have the right to:
- Access your personal information
- Request correction of inaccurate information
- Request deletion of your information where appropriate
- Request restriction of processing
- Object to certain processing
- Request transfer of your data where applicable
- Withdraw consent where processing is based on consent
To exercise any of these rights, please contact us using the details provided above.
Complaints
If you are unhappy with how we process your personal information, please contact us first so that we can try to resolve your concerns.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s independent authority for data protection.
Third-Party Websites
Our website may contain links to third-party websites, including cricket organisations and social media platforms.
We are not responsible for the privacy practices of those websites and encourage you to read their privacy policies before providing any personal information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Any changes will be published on this page with a revised effective date. We encourage members and parents to review this policy periodically.
Who we are
Our website address is: https://cccca.acrgcambridge.org.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.